Interim Payroll & Accounts Assistant Role, 10 month assignment @ to £25k FTE, Tunbridge Wells, Kent

Your new company
Renowned independent school in the Tunbridge Wells area

Your new role
Job Purpose The Payroll and Accounts Assistant is responsible to the Bursar for the accuracy of the operation of the payroll and pensions systems together with co-ordination, and responsibility for, certain day-to-day financial processes of the school as required by Bursar. Main Responsibilities

* Day to day financial duties
* BACS
* Liaison with teaching staff
* General Office duties

Key Accountabilities

* Operation of payroll and pensions systems
* Daily Banking
* Charging of pupil extras
* Monthly collection of Direct Debits
* School fees insurance claims
* Staff Invoices
* Credit Card control
* Recording of data for the school's SECR reporting

Payroll and Pensions The payroll and accounts assistant has primary responsibility for the accuracy of the operation of the payroll and pensions systems. In particular:

* Ensure accurate payment of all wages and salaries, including PAYE, pension contributions and NI;
* Maintain complete and accurate records of holiday pay and ensure accurate calculations;
* Post monthly payroll journal;
* Prepare complete and accurate statutory returns for submission to HMRC and pension providers;
* Liaise with staff to resolve queries as they may arise;
* Liaise with regulatory bodies including HMRC, TPS, and Pensions Trust in respect of queries and the general operation of payroll and pensions;
* Ensure compliance with all statutory responsibilities.

Banking

* Maintain a cash book to record all receipts and payments to the main and local bank accounts
* Process fee payments, input data to billing accounts and prepare fee cheques for local banking
* Reconcile fee payments with bank statements, billing ledger and nominal ledger
* Prepare other received cheques for local banking
* Post receipts to nominal ledger and reconcile with bank statements
* Issue petty cash and ensure that all petty cash records are accurate and are reconciled to the ledger monthly.

Pupils Extras

* Liaise with teachers to obtain information to enable accurate billing of pupil extras:
* Ensure that parents are accurately billed for all extras throughout the term e.g. Extra tuition, trips, books etc.

Nominal Ledger

* Receive and process staff expense claims.
* Issue all budget holders with reports monthly showing spend incurred and comparison with budgets; investigate variances and liaise with teaching staff as required.
* Assist with Investigations into budget queries and post journals as appropriate.

Monthly direct debits

* Issue direct debit payers with a schedule of payments prior to the start of each term;
* Monitor direct debit receipts on a monthly basis and follow up non payment to ensure money is received on a timely basis.
* Make changes to direct debit instructions as required, and forward all documentation to the relevant banks.

General Office Support

* Stationary ordering.
* Ensure that all visitors to the Bursary are greeted courteously and dealt with properly.
* Provide cover for other members of the bursary team as appropriate.

General Duties:

* To uphold the aims, ethos and reputation of the school
* To attend INSET and staff training as required.
* To follow safe practice in all areas of school life.
* To carry out any other reasonable duties falling within your capabilities depending on the needs of the school.



What you'll need to succeed
An excellent standard of education. Experience of working on own initiative, prioritising and managing processes effectively. Excellent interpersonal and communication skills. Ability to manage and prioritise a varied and flexible workload and meet deadlines. Payroll and Pension experience. Ability to approach all confidential matters with discretion, sensitivity and diplomacy and preserve the integrity of school information. Strong team player with ability to develop and maintain effective working relationships. Knowledge of dealing with HMRC and other regulatory bodies. Financially literate and ability to analyse data. Able to use databases to input and extract data. Excellent communication skills both written and oral. Confident in dealing with a range of staff. Ability to be discreet and maintain confidentiality. Flexible approach with a positive attitude to work. Experience of having worked in a similar environment







What you'll get in return Guaranteed ten month assignment, working in an extremely pleasant location. Free parking..


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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