Icomera, a technology company, is looking for a People & Culture Coordinator to join our team and contribute to our ambition to deliver top class connectivity products and solutions to our customers in the transportation market.

Icomera is the world’s leading provider of wireless Internet connectivity for public transport, serving millions of passengers and tens of thousands of vehicles daily. We are a global team of highly talented individuals, contributing to the technologies that are changing the way we think about travel. We have established a track record of consistently identifying and delivering solutions that improve the societal, economic and environmental value of public transport, developing more than 30 patented technologies as part of our steadfast devotion to innovation. Icomera is proud to foster a culture of inclusivity and equality, where every person can realise their potential.
About the Job:

To be a key player in the UK HR Team as well as main point of contact for office support. To support in various functions including processing the day to day HR information as well as planned reports and duties. To be the main point of contact for the Chatham office for all office related issues.


Key Duties

Administering the company new starter and leaver processes, including producing contracts of employment, ensuring that the correct paperwork is provided and received, conducting right to work checks and obtaining references.

Process employee information on SAP as required for starters and leavers.

Producing contract change documentation to confirm amendments to terms and conditions of employment including, but not limited to job role, salary, line management changes.

Providing accurate monthly information to the payroll team for processing.

Coordinating the recruitment process including posting vacancies, arranging interviews and selection processes and communicating with candidates

Administering the company absence process and occupational health reports as appropriate

Update Staff handbook and employee documentation improvements continuously.

Managing Employee Benefits and wellness duties.

Produce full report for monthly holiday accrual data for Finance Team

Maintain Company pension information via portal with external provider by processing new starters and leavers and updating information as required.

Produce and upload monthly Pension contribution report on pension portal.

Maintain all HR databases (internal and external) as required including SAP, PeopleHR, Royal London and Simployer

Liaise with building manager/landlord to coordinate buildings issues such as main stairwells, main door, lift, sewage and car park related.

Point of contact for all office issues such as plumbing, lighting and general office maintenance.

Manage and maintain office access system by issuing and removing access rights where required as well as issuing door access fobs.

Point of contact for VIP visitors as required.

Reviewing chemical handling for bi-annual chemical risk assessments.

Reviewing workplace inspections checklists for bi-annual inspections.

Facilitate and coordinate PAT Testing periodically for UK office equipment.

Arrange training for emergency preparedness for Fire Marshalls and First Aiders as required.

Coordinate the maintenance of stock levels and ordering of office stationery and office consumables.

Maintain service contracts for office equipment and services and liase with suppliers as requested.


The role is authorised to:

Amend UK guidelines and Handbook in line with the UK Employment Law

Arrange repairs and maintenance as required for Chatham office.


Who You Are:

Knowledge, Skills and Abilities:

Fluent in writing and speaking English

Up to date knowledge of UK Employment Law

Ability to work independently as well as in a wider team.

PC Literate and demonstrable experience of working with MS office applications.

Demonstrable organisational and time management skills

CIPD Foundation Certificate in People Practice (Level 3) or equivalent experience

Knowledge of SAP desirable

Payroll processing experience advantageous.


Our Offer:

an excellent team-focused environment

an opportunity to be a part of a truly innovative and fast-growing company

a chance to make your mark on the future technology for public transport

a Competitive salary

an extremely flexible, fun and varied schedule

25 days annual holiday per calendar year – increasing one day per year following completion of 2 years employment, then 1 additional day per year until a maximum of 30 days

Company benefits such as pensions, gym contributions, Specsavers vouchers and much more.

Does this sound like an interesting challenge for you?

Apply today and join our team!