Grants Administrator

  • £18,500
  • Ashford, Kent
  • Kent Community Foundation

We are looking for an enthusiastic administrator to actively assist in the day to day operation of Kent Community Foundation (KCF) to ensure it continues to meet local community need and the requirements and wishes of our donors/funders. The role more specifically involves administration duties involved with processing grant applications and managing donor funds.

Closing date 8th April, for interviews 24th & 25th April.

Applications must be a personal statement of no more than 500 words stating why you believe you are suitable for the job with reference to the job description, accompanied by your CV.

Main Responsibilities:

First point of contact for applicants

Undertake due diligence checks on allocated applications

Undertake assessment on allocated applications

Production of record sheets/synopses and other fund panel documentation

Attending fund panels/visits as required

Post panel actions (as identified with fund manager)

Organising KCF promotional events for voluntary sector

Maintaining our database including data entry, running reports etc.

Managing end of grant monitoring process

Production of impact reports

General administrative duties

Any other tasks as directed by Fund Manager

Person Specification


Good level of educational attainment

Excellent organisational and planning skills, with high level of accuracy

Excellent IT skills and confidence working with new technology; competent in Microsoft Word/Excel/ Access/ PowerPoint/Outlook applications, and using the internet

Excellent interpersonal, communication and customer service skills

Ability to work within a small team, with a flexible, positive ‘can-do’ approach

Hard working, ambitious, self-motivated, enthusiastic and energetic

Ability to cope with a variety of challenging situations in a calm and sensitive manner

Experience of working in a customer facing role


Educated to degree level or equivalent

Experience of assessing applications/requests

Understanding of the voluntary and community sector in Kent and Medway

Understanding of good governance

Understanding of CRM systems

Driving licence and own transport due to location of office

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